Safety, Health & Environment

Contents

For safety reasons children under the age of 16 will not be allowed into the exhibition.

• Organisers' responsibilities
• Exhibitors' responsibilities
• Exhibitors’ checklist
• Principal relevant legislation
• Site safety, health & environmental rules

Organisers' responsibilities

• In law, the process of organising and running an exhibition counts as a 'work activity' and therefore the Hillhead Quarry exhibition site is deemed to be 'a place of work'.
• Similarly, each stand is its own separate workplace whose operators will have their own hierarchy of responsibilities and control measures.
• The organisers, QMJ Publishing Limited (QMJ), are responsible for providing a safe place of work for its staff, exhibitors, contractors and visitors.
• QMJ is not responsible for the actions or inactions of its exhibitors, but the company is responsible for requesting evidence that the exhibitor and its contractors/agents will comply with relevant legislation by ensuring the stability of stands and structures and the implementation of safe systems of work when constructing stands and using plant, equipment, materials etc on site.
• QMJ must satisfy itself, so far as it is reasonably practicable, that exhibitors have instigated an appropriate health and safety management programme, including the implementation of a suitable risk assessment for their stand and demonstration area (where appropriate) in order to assist the company in meeting its legal responsibilities.

Exhibitors' responsibilities

• When an exhibitor books a stand at a show the stand and any associated demonstration area becomes a separate workplace.
• The exhibitor is deemed to be 'the employer' in respect of the stand space and is subject to the Health and Safety at Work Act 1974 and relevant regulations made under it.
• The demonstration areas on site are designated as a working quarry and the Quarries Regulations 1999 apply in full.
• It should be noted that exhibitors have a wider responsibility for their stand space/demonstration areas than they would normally have in their normal workplace, in that they have a duty of care to each contractor and sub-contractor, along with every person on site who may be affected by their work practices.
• Exhibitors are also directly responsible for the safe use and maintenance of every aspect of their stand/demonstration area.
• It is the exhibitor's legal duty to ensure, so far as is reasonably practicable, that their stand/demonstration area, and the access to and from it is safe for any person who either works on, or visits it, throughout the build-up, open and breakdown periods.
• Exhibitors must ensure that all staff, contractors or agents working on site are competent to perform their duties ie appropriately trained, qualified and experienced.
• It is the exhibitor's duty to define and record exact areas of responsibility between themselves and their contractors prior to coming on-site.
• Exhibitors must satisfy themselves that their contractors have undertaken a suitable Risk Assessment, along with a Method Statement for the construction of complex stands, structures or exhibits.
• In accordance with the guidelines agreed with the Health & Safety Executive by the Association of Event Organisers, shell scheme exhibitors with low risk stands (for example, a stand restricted to lightweight graphic displays and furniture) may opt to complete a Health & Safety Declaration Form in lieu of a Risk Assessment.
• It is the exhibitor's responsibility to ensure that all safety documents are accurate, valid and that control measures are in place throughout the build-up, open and breakdown periods.
• Exhibitors must take reasonable steps to ensure that the contractors are operating to a safe system of work, including access and egress to and from the stand.
• Exhibitors must inform the organisers of all potential hazards that they may bring on to the site.
• Exhibitors are responsible for notifying the Organisers of any accidents or near misses that occur on their stand no matter how small.
• The Exhibitor (or a co-exhibitor sharing a stand) is also responsible for the action or inaction of the contractors and the working practices undertaken on-site, whether or not a member of the exhibiting company is present.
• Exhibitors should take such steps as are reasonably practical to ensure that only authorised persons attend their stands during the build-up and breakdown periods.
• The Exhibitor is also responsible for ensuring that all exhibits, features and materials comply with the Health and Safety at Work Act 1974 and its associated regulations.
• Exhibitors are advised that it is in their own interests to monitor their health and safety performance throughout the event and make any changes that are identified as appropriate.

Exhibitors' checklist

1. Appoint competent person(s)
You should first appoint a single 'Safety Co-ordinator' to co-ordinate all stand functions throughout the build-up, open and breakdown periods. This person should be a senior member of your staff and will be responsible for either appointing a competent stand designer/stand contractor or overseeing the project, including on-site supervision during the build-up and breakdown periods.

2. Review your incident and accident records
Did any incidents/accidents occur on the stand at the last show? How did they occur and how can they be avoided in the future? Has the organisers' safety information been passed to all the relevant people?

3. Read the Exhibitor’s Manual
Pass on the Hillhead 2012 Safety, Health and Environmental Rules for Exhibitors, a copy of the Golden Rules and any other health & safety information to all parties involved with your participation in the exhibition.

4. Undertake a Risk Assessment
All outdoor exhibitors, space only pavilion exhibitors and shell scheme exhibitors with heavy items or significant risks are required to submit a Risk Assessment to the organisers by 13 April 2012 covering their activities at the show and also to describe how any hazards identified are to be managed and controlled. This assessment must include the construction of the stand, structure, pavilion and any exhibits and equipment including:

• build-up
• show days
• breakdown
• demonstrations
• site clearance

The assessment must also take account of the risks, if any, associated with fire and confined/enclosed spaces. Risk Assessments must also comply fully with the Hillhead 2012 Safety, Health & Environment Rules for Exhibitors. Pavilion Shell Scheme exhibitors with low risk stands may opt to complete the Health and Safety Declaration and return it to the Organisers by 13 April 2012.

5. Notify all parties concerned of your findings
If you cannot eliminate a hazard identified as part of your site activities you must ensure that the risk is reduced or minimised to an acceptable level. Suitable control methods must be included in the event risk assessment to ensure all risks are acceptable for your stand staff and contractors - especially with temporary staff. You must bring to their attention all relevant health & safety information that the organisers have sent you.

6. Ask your stand contractors (if any) to undertake a risk assessment
Ensure that you have a copy of their Risk Assessment, which should be specifically for your exhibition stand and its curtilage. Generic assessments are not acceptable as they must address the issues, hazards and risks that exhibitors' site activities generate.

7. Collate and submit all relevant details
Sign and return to the organisers the Hillhead 2012 Risk Assessment form and/or Health and Safety Declaration form together with any plans, structural calculations, Method Statements etc.

8. Review your safety measures for the show
Revise the existing control measures where necessary and communicate your findings to all parties.

Principal relevant legislation

Exhibitors may wish to refer to the following:

• Health and Safety at Work Act 1974
• Management Regulations 1999
• Workplace Regulations 1992
• Work Equipment Regulations 1998
• Provision and Use of Work Equipment Regulations (PUWER) 1998
• Personal Protective Equipment Regulations 2002
• Manual Handling Regulations 2002
• First Aid Regulations 1981 (amended 2009)
• Quarries Regulations 1999
• Electricity at Work Regulations 1989 - 17th Edition
• COSHH (Control of Substances Hazardous to Health) 2002 & 2004
• Construction Design and Management Regulations 2007
• Lifting Equipment and Lifting Operations Regulations (LOLER) 1998
• Working at Height Regulations 2005
• Noise at Work Regulations 2005
• Fire Safety Order 2005
• Confined and Enclosed Spaces Regulations 1997

Site safety, health & environmental rules

Access/egress to/from the site

• Normal access to the exhibition site is via the north entrance to the site off Hillhead Lane in Harpur Hill as signposted by the AA.
• A 'one way' traffic system will operate during the build-up period (Wednesday 6 June - Monday 18 June) with vehicles leaving the exhibition area through the old quarry and exiting via the East entrance of the site onto the B5035 Longnor Road. This gate is approximately 500m from junction of the A515 Buxton to Ashbourne road at Brierlow Bar.
• Exhibitors with stands in the main pavilion or with outdoor plots at the south end of the site will be issued with passes for the South/Red Exhibitors' Car Park entering via the South entrance off the B5035 Longnor Road. All other exhibitors will park in the North/Blue Car Park via the North entrance from Harpur Hill.
• On leaving the exhibition area vehicles must pass directly through the quarry without stopping until they leave the site.
• All visitor traffic will enter and exit via the North entrance (Harpur Hill).
• In order to alleviate congestion on the afternoon of the last day of the show (Thursday 21 June), collection vehicles will be instructed to enter the site via the South entrance where they will be held in a specially demarcated parking area until safe access to the site is available.
• Throughout the breakdown period (Friday 22 June - Friday 29 June) the one way system used during the build period will apply i.e. In - North, Out - South. The only exception to this will be vehicles which cannot pass under the low bridge (4.34m /14ft 3in) on the B5035 Longnor Road.

Biodiversity

• It is essential that native flora and fauna on the periphery of the site remain undisturbed by exhibitors and their contractors.
• Any transgression of this rule may result in space options being withdrawn in the future.

Bottled Gases (Flammable and Non Flammable)

• Bottled gas cylinders should be transported, stored and used in an upright position.
• Cylinders containing flammable materials/gasses should be stored in metal containers away from any other products including other gases, oil paints, corrosive liquids and batteries as well as naked flames and glowing embers (cigarettes).
• Exhibitors and contractors should try to ensure that the minimum size of cylinder needed for the job should be used.

COSHH

• Exhibitors must be aware of their responsibilities in respect of guidance related to the Control of Substances Hazardous to Health Regulations and ensure that any chemicals, cleaning materials etc brought onto site are stored correctly.

Car Parking

• Cars may be taken down into the exhibition area during the build-up and breakdown periods only if they can be parked on the stand. All cars must displayed the stand number and mobile telephone contact number of the driver on the dashboard for the vehicle.
• In order to prevent congestion, cars will be allowed down into the showground area only as safe site conditions permit.
• For safety reasons there will be heavily restricted access for cars in the showground area on Monday 18 June when the site will be very busy.
• Cars/vehicles must not be parked on stands on show days
• Exhibitors should park in either the Red or Blue car parks depending on stand position (see Delivery and Collection Section) during the three show days. Please apply for passes using the form in that Section.
• The road onto the exhibition site will be closed at 08.00h and all cars must be off the site and in the car park by that time. Any cars parked illegally, either on access roads or in the exhibition area, will be towed away.

Children and animals

• Children under the age of 16 will not be admitted into the exhibition. This applies during the build-up period, on show days and during the breakdown period.
• With the exception of police and security guard dogs and those required for disability purposes, all animals are excluded from the site.
• Exhibitors must ensure that their own staff, contractors and delivery drivers are aware of these restrictions.

Cranes & lifting

• The operation of all cranes, including vehicles equipped with hydraulic lifting arms, must conform to BS7121 Part 3 Code of Practice for Safe Use of Cranes and the LOLER (Lifting Operations and Lifting Equipment Regulations) 1998.
• All cranes and other vehicles, such as vehicles fitted with hydraulic lifting arms must carry with them all relevant test and examination certificates, specifically:

• 12-monthly crane test certificate
• 12-monthly certificate of insurance
• 6-monthly lifting equipment certificate
• Certificate of Training Achievement for operators/banksmen.

These documents will be subject to inspection on arrival at the site

• Hewden Crane Hire is the appointed crane hire/contract lift contractor and Melville Logistics is the appointed forklift provider for the show. Any other crane hire operators and forklift drivers must report to the site office for a briefing/authorisation with the Site SHE Manager prior to starting work.
• The organisers recommend exhibitors use the contract lift service available from Hewden which includes full responsibility for lift planning, management and safety.
• All lifts must be planned and a Method Statement and Risk Assessment must be in place prior to the commencement of any work being undertaken.
• The area of the lift must be cordoned off as appropriate and only personnel involved in the lifting operation should be in the immediate area.
• Personnel involved in lifting procedures must wear the appropriate PPE and hold the appropriate certification which must be available for inspection.
• Exhibitors hiring a crane from Hewden under standard CPA conditions and supplying their own lifting personnel must produce a copy of their insurance certificate. Any person involved in the lifting operation must be suitably qualified.
• Persons operating forklift trucks must have their certificate of competence available for inspection in order to obtain an 'Authorisation to Drive' from the Site SHE Manager. Any driver not holding the correct certification will be prohibited from operating until it is made available for inspection.
• Under no circumstances should lifting slings be suspended from a forklift truck unless the vehicle in question is fitted with a suitable lifting eye attachment.

Demonstration Area

Legal/access

• The entire demonstration area will be demarcated and designated as a working quarry area for health, safety and environmental purposes and the Quarries Regulations 1999 will apply.
• The demonstration area is strictly out of bounds to everyone except exhibition staff and others with the express permission of the organisers. At all times pedestrian activity must be kept to a minimum.
• The use of high-visibility clothing, suitable footwear, eye protection, hard hats and other appropriate PPE is mandatory in the demonstration area.
• Event safety staff will be on site throughout the show and any infringement of regulations could result in demonstration facilities being withdrawn.

Operation

• All exhibitors operating crushers and screens in the demonstration area must comply with Planning Guidance 3/16 issued by DEFRA.  This covers the environmental responsibilities associated with the operation of mobile crushing and screening plant and copies are available on request from the organisers.  
• All crushers, screens, conveyors etc must be fitted with dust suppression systems adequate to control such fugitive dust as may arise.  
• All demonstration equipment will be monitored for fugitive dust and records will be kept by the site SHE manager.
• All working machinery must be guarded to the appropriate British or other relevant standards.
• No-one shall either clean or grease or otherwise maintain any machinery while the equipment is in motion.
• No-one shall remove any guard unless the machine or part of the machine in question has been shut down, isolated or locked-off as appropriate.
• No person may operate plant and machinery in the demonstration area unless authorised in writing by the quarry manager
• Noise levels emitting from process plant will be monitored by the Site SHE Manager and disposable ear plugs will be made available to visitors if necessary.

Electrical regulations

• All demonstration equipment must comply in full with the ‘Electricity at work regulations 1989’ as laid out in the Memorandum of Guidance on the Electricity at Work Regulation 1989 and The Use of Electricity at Work Quarries Regulations 1989 - 17th Edition. Both are available from the Health & Safety Executive website: www.hse.gov.uk
• Equipment failing to comply with the 1989 regulations will not be allowed to operate and may be required to be removed from the site.
• All demonstration equipment should be installed and tested by 12:00h on Friday 15 June and the test documentation should be available for inspection.
• Crushers, screens, feeders, conveyors etc operating on a three-phase supply both in the demonstration area and on static display must be subject to continuity, insulation and earth tests. Equipment with earth leakage insulation readings of less than 1 megohm will not be allowed to operate.
• Where an electric motor might give rise to a hazard, the motor shall be provided with an effective means of isolation on all poles and such means shall be adjacent to the motor which it controls (see BS EN 60204-1).

Fire Safety

• Under the Fire Regulations 2006 exhibitors should undertake a Fire Risk Assessment of their stands and also nominate a Fire Safety Manager.
• The show operates a strict 'no smoking' policy in any enclosed space (cabins, pavilions, bar/buffet marquee and Organisers' Office).

Food Hygiene

• Exhibitors’ on-stand catering facilities will be subject to inspection by the Site SHE Manager in accordance with guidelines issued by the Food Standards Agency.
• Any catering facility which does not meet the required standard will not be allowed to operate.

Manual Handling

• Forklifts and telehandlers are available for hire on site. If there is no option other than manual handling, staff, contractors etc should be advised to adopt the correct lifting position.

Medical and Emergencies

Disabilities

• Because of the nature of the quarry ground conditions, the site may not be suited to people with walking difficulties or other disabilities/health problems.
• On show days the organisers will endeavor to assist bona fide disabled visitors or exhibitors with on-site transport providing such arrangements are made in advance.

Drink & drugs

• Under no circumstances should exhibitor's staff, agents or contractors be working on site whilst under the influence of either alcohol or drugs.
• Anyone suspected of being under the influence of either alcohol or drugs will be required to leave the site immediately.
• Neither the sale, nor consumption, of alcohol is permitted on site during the build-up and breakdown periods.

Emergency procedures

• In the event of an accident or emergency of any kind, immediate contact should be made with the Organisers' Office or the Organisers' staff, identifiable by their orange and blue Hillhead safety jackets or orange vests.

Fire extinguishers

• Fire extinguishers will be located in the Organisers' Office and also at all the doors in the Main and Registration Pavilions.
• Exhibitors are advised to provide fire extinguishers of suitable types in all cabins, hospitality units etc where electrical equipment or gas appliances are being used and any other place under their control where there is a risk of fire eg on-stand barbecues.

First aid

• There will be qualified first-aiders in the Organisers' Office during the build-up, open and breakdown periods.
• An ambulance, paramedic and technician will also be in attendance from Monday 18 June to Friday 22 June.

Major incident plan

• The show has a procedure designed to deal with major incidents agreed with the local authority and emergency services. In the event of a significant incident, exhibitors should ensure their staff do not impede either the organisers' staff or emergency vehicles.

Noise

• In order to comply with the Control of Noise at Work Regulations 2005, the maximum noise level permitted for generators and other equipment on site is 75dBA at 1m.

Outdoor Static Exhibition Area

Electrical regulations

• Stand personnel responsible for electrical equipment, including stand contractors, must be made aware of these regulations which will be strictly enforced and apply during build-up and breakdown periods as well as during the exhibition open period.
• Exhibitors should be aware of their obligations under the 1989 Electricity at Work Regulations - 17th Edition.
• All work on site must be completed to Institution of Electrical Engineers Wiring Regulations for Electrical Installations.
• Exhibitors are advised to consult with the site electrical power provider, National Electric Exhibitions (NEE) with regard to their requirements.
• All outdoor stands requiring an electrical supply must be powered either by the main distribution system (recommended) or a suitable generator. Exhibitors adjacent to the main pavilion are prohibited from using generators because of noise considerations and must use the site distribution system.
• The nominal supply voltage of a temporary electrical installation in an exhibition, show or stand shall not exceed 230/400V ac or 500V dc.
• The electrical supply service through the site electrical distribution system, provided by NEE, includes the connection and testing of a 240V single-phase supply. Exhibitors must be aware that all other elements of the electrical system - cabins, equipment etc, must also have been tested before use on site.
• Power will not generally be available until late in the build period, however NEE may be able to accommodate specific requests, eg power supply for charging drills and other hand tools, providing such arrangements are made in advance of the event.
• Where additional installation work is necessary on-site, the work must also be tested and certificated. It may be possible to arrange this through NEE when they are supplying the power package.
• Exhibitors are advised to ensure that on any set they use/hire, all generator terminations are inaccessible when live and secured behind locked, or preferably bolted, covers requiring a tool or key to gain access to them.
• Every separate temporary structure, such as a vehicle, stand or unit, intended to be occupied by one specific user and each distribution circuit supplying outdoor installations shall be provided with its own readily accessible and properly identifiable means of isolation. The means of isolation shall be selected and erected in accordance with best practice.
• It is required that one point of the generator output circuit should be earthed. Earthing should be by earth rods and the effectiveness of the earth should be tested by the electrician who installs the generator. A record of that test should be kept. Alternative means of earthing may also be used, providing that an equivalent level of electrical safety results.
• Protective equipotential bonding: structural metallic parts which are accessible from within the stand hospitality unit, caravan etc, shall be connected through the main protective bonding conductors to the main earthing terminal within the unit.
• In order to provide a fail-safe device in the event of a fault, all generators running on a supply of 240V (or higher) should be fitted with time delay RCDs set to trip at 300 m.Amps, the sub mains board fitted with RCDs set to trip at 300 m.Amps, and the final circuit distribution boards fitted with RCDs set to trip at 30 m.Amps. Where it is not possible to operate machinery with the RCDs set at these levels, the permission of the Site Electrical Engineer must be obtained.
• The output of the generator should not be significantly in excess of the current required. When a larger generator than necessary is being used it must be fitted with either fuses or overloads sized to protect the cable connected to it.
• The use of waterproof plugs/sockets and rubber-sheathed cable to connect the generator to cabins, hospitality units, marquees etc will only be permitted when the generator is positioned in such a way that the connecting cable can neither be walked on, driven over, nor is vulnerable to any other damage. In all cases cable runs should be kept to a minimum.
• Where generators cannot be so positioned and there is no alternative but to lay the cable across open ground, this cable must be either of a construction suitable to ensure safe use (eg wire armoured) or be protected by appropriate rubber cable trunking or equivalent.
• Armoured cables or cables protected against mechanical damage shall be used wherever there is a risk of mechanical damage.
• Wiring cables shall be copper, have a minimum cross-section area of 1.5mm2 and shall comply with an appropriate British Standard for either thermoplastic or thermosetting insulated electric cables.
• Flexible cords shall not be laid in areas accessible to the public unless they are protected against mechanical damage.
• Exhibitors must ensure that all cables are routed in a way that does not present a tripping hazard to stand personnel, visitors or others.
• Where a floor mounted socket-outlet is installed, it shall be adequately protected from accidental ingress of water and have sufficient strength to be able to withstand the expected traffic load.
• Exhibitors owning suitable generators or hiring a mobile hospitality unit with a built-in set will be permitted to use such equipment providing that it is of suitable required specification, passes on-site inspection and the appropriate documentation is available.
• For the comfort and convenience of other exhibitors and visitors, the maximum noise level permitted for generators on site will be 75dBA at 1m. NB: Unsilenced sets are most unlikely to comply with this requirement.
• All stands should have on display a valid earth-test certificate and documentation confirming the electrical soundness of the equipment being used.
• Exhibitors are strongly advised to obtain copies of electrical inspection/test certificates for all electrical equipment prior to arriving on site, particularly pre-wired cabins, hospitality units and generators. Prior to the opening of the exhibition, stands will be visited by a site electrical inspector who will need to check this documentation.
• Generators, electrical equipment and installations may be subject to visual inspection and a noise emission assessment by one of the site safety officers. If considered appropriate, equipment will also be subject to testing by the Site Electrical Engineer. Any systems failing such tests will not be permitted to operate until all faults have been rectified and the equipment has been re-tested. At all times the decision of the Site Electrical Engineer will be final. Any remedial work which is required must be arranged directly with a site electrical contractor. Random electrical and noise-emission tests will also be conducted and details recorded.
• All generators and electrical equipment on outdoor stands must be available for inspection and testing by 12:00h on Saturday 16 June. Exhibitors are strongly advised to complete their electrical installations in accordance with the organisers' schedule.
• All hand-held power tools on site must be double-insulated and be operated on 110V only. These regulations can be met by the use of a centre-tapped to earth 110V transformer and all stand contractors must be made aware of this requirement.
• Domestic-type equipment (kettles, water heaters, coffee makers, refrigerators, heaters, alarms, lighting, hand tools, caterers' equipment, ovens etc) should be delivered to site with evidence of a current Portable Appliance Test certificate and may be subject to visual inspection and testing by the Site Electrical Engineer.
• Computers, videos, CCTV, microwave ovens etc cannot be tested in the same way as the above (except cables) and thus can be subject to visual inspection only.
• Exhibitors must not tamper or make alterations to the cables, sockets or equipment supplied by the site electrical contractor NEE Ltd.
• All electrical equipment shall be so fixed and protected that a focusing or concentration of heat is not likely to cause ignition of any material.

• Lighting equipment such as incandescent lamps, spotlights and small projectors, and other equipment or appliances with high temperature surfaces, shall be suitably guarded, and installed and located in accordance with the relevant standard.
• Showcases and signs shall be constructed of material having an adequate heat-resistance, mechanical strength, electrical insulation and ventilation, taking into account the combustibility of exhibits in relation to the heat generation.
• Stand installations containing a concentration of electrical equipment, luminaries or lamps liable to generate excessive heat shall not be installed unless adequate ventilation provisions are made, eg well ventilated ceiling constructed of incombustible material.
• In all cases, the manufacturer’s instructions shall be followed.

Site electrical contractors

• All installation work, including the connecting up of generators, must be organised in advance either through NEE or with a suitable electrical contractor.
• The Site Electrical Engineer based in the Organisers' Office will be available to assist with on-site liaison between exhibitors and the site electrical contractors.
• All other electrical contractors engaged by exhibitors must report to the Organisers' Office for a briefing by the Site Electrical Engineer in order to obtain permission to work.
• Exhibitors are responsible for ensuring that electrical contractors they engage for work on site are both competent and fully aware of these regulations.
• Exhibitors should ensure they obtain a hand-over certificate from their electrical contractor confirming that the installation has been subject to satisfactory testing.

Stand construction and design

• The construction and dismantling of large structures does not require notification to HSE under the Construction, Design and Management Regulations; however, exhibitors are strongly advised to comply with the remainder of the regulations where appropriate.
• Exhibitors are responsible for ensuring that any structure they build or commission is not vulnerable to wind damage. In the event of any doubt about the stability of a structure exhibitors should contact organisers' staff for advice.
• Where a rigid two-tier marquee structure is being erected a method statement must be provided to the organisers in advance of the exhibition together with details of control measures to ensure that contractors do not have to work unprotected at height.
• Tall and/or large structures should be designated as 'hard hat areas' during the build-up and breakdown periods.
• Suitable steps and guard rails should be fitted on equipment for visitor viewing.

On-stand demonstrations

• There can be no on-stand demonstrations without the express permission of the Site SHE Manager who will take into account the possible effect on adjacent stands.
• Working equipment must be suitably guarded and such demonstrations must be surrounded by an approved safety barrier.

Fumes

• Fumes from generators and other equipment will be monitored by the Site SHE Manager and action will be taken as necessary.

Pavilions

Electrical regulations

• Stand personnel responsible for electrical equipment, including stand contractors, must be made aware of these regulations which will be strictly enforced and apply during build-up and breakdown periods as well as during the exhibition.
• Exhibitors should be aware of their obligations under the 1989 Electricity at Work Regulations - 17th edition. All work on site must be completed to Institution of Electrical Engineers Wiring Regulations for Electrical Installations. Exhibitors are advised to consult the site electrical power provider, NEE with regard to their requirements.
• As there is no mains power on the exhibition site, the pavilions will be supplied by large generators feeding the internal distribution system.
• Because of the loading effect they could have on the circuit, kettles, coffee makers and electric heaters of all types are only permitted by prior arrangement with NEE.
• Most other electrical equipment such as models, computers, videos etc should work without any difficulty. If exhibitors are in any doubt they should contact NEE.
• In accordance with Quarry Electrical Regulations, all hand-held power tools on site must be double-insulated and be operated on 110V only. This regulation can be met by the use of a centre-tapped to earth 110V transformer and all stand contractors must be aware of this requirement.
• Exhibitors must ensure that all cables are routed in a way that does not present a tripping hazard to stand personnel or visitors.
• The external influence conditions of the particular location where the temporary electrical installation is erected, eg the presence of water or mechanical stresses, shall be taken into account.
• Switchgear and control gear shall be placed in closed cabinets which can only be opened by the use of a key or a tool, except for those parts designed and intended to be operated by non- electrically trained personnel.
• Joints shall not be made in cables except where necessary as a connection into a circuit.  Where joints are made, these shall either use connectors in accordance with relevant standards or be in enclosures with a degree of protection of at least IP4X or IPXXD.
• Where strain can be transmitted to terminals the connection shall incorporate suitable cable anchorage(s).
• All electrical equipment shall be so fixed and protected that a focusing or concentration of heat is not likely to cause ignition of any material.

• Lighting equipment such as incandescent lamps, spotlights and small projectors, and other equipment or appliances with high temperature surfaces, shall be suitably guarded, and installed and located in accordance with the relevant standard.
• Showcases and signs shall be constructed of material having an adequate heat-resistance, mechanical strength, electrical insulation and ventilation, taking into account the combustibility of exhibits in relation to the heat generation.
• Stand installations containing a concentration of electrical equipment, luminaries or lamps liable to generate excessive heat shall not be installed unless adequate ventilation provisions are made, eg well ventilated ceiling constructed of incombustible material.
• In all cases, the manufacturer’s instructions shall be followed.

• A manual reset protective device shall protect the secondary circuit of each transformer or electronic converter.
• Particular care shall be taken when installing ELV transformers, which shall be mounted out of arm’s reach of the public and shall have adequate ventilation.  Access by a competent person for testing and by a skilled person competent in such work for maintenance shall be provided
• Electronic convertors shall conform with BS EN 61347-1.
• An adequate number of socket outlets shall be installed to allow user requirements to be met safely.
• Extra-low voltage systems for filament lamps shall comply with BS  EN 60598-2-23.
• Insulation piercing lamp holders shall not be used unless the cables and lamp holders are compatible, and providing the lamp holders are non-removable once fitted to the cable.
• Installations of any luminous tube, sign or lamp as an illuminated unit on a stand, or as an exhibit, with nominal power supply voltage higher than 230/400 V a.c., shall comply with the appropriate regulations.
• The sign or lamp shall be installed out of arm’s reach or shall be adequately protected to reduce the risk of injury to persons.
• The fascia or stand fitting material behind luminous tubes, signs, or lamps shall be non-ignitable.
• A separate circuit shall be used to supply signs, lamps or exhibits, which shall be controlled by an emergency switch.  The switch shall be easily visible, accessible and clearly marked.
• Luminaires mounted below 2.5m (arm’s reach) from floor level or otherwise accessible to accidental contact shall be firmly and adequately fixed, and so sited or guarded as to prevent risk of injury to persons or ignition of materials.

Stand construction and design - shell scheme

• Under no circumstances can any part of the shell scheme be removed. The walls, facia panels etc form an integral part of the structure and must remain in place for safety reasons. Exhibitors should ensure that stands are designed with this in mind as the contractors will refit any component of the scheme which has been removed.
• All stands and contents must be designed within the 2.43m height restriction.

Stand construction and design - space only

• Stands should not normally be no more than 3m high (height of side wall of structure), but stands of up to 4m high will be permitted by arrangement with the organisers in areas where such designs are not impeded by components of the frame of the structure.
• The maximum point loading of the pavilion floors is 350kg m2 but, by special arrangement with the organisers, the floor can be strengthened up a maximum of 1,000kg m2.
• The weight loading of any heavy exhibits must be calculated and information detailing accurate weights must be provided to the organisers as soon as possible.  Please note that as fork lift trucks cannot operate within the pavilions, arrangements must be made with the organisers for stands displaying heavy exhibits to be located adjacent to the sidewalls of the structure in order to facilitate delivery/collection.
• Exhibitors must ensure the structural stability of the stand so that it does not present a hazard to visitors and others at any time.
• Stand plans, structural calculations, Risk Assessment and Method Statements must be submitted to the Organisers by 30 April 2012.

Quarry Faces

• In order to ensure the safety of everyone on site, the organisers have put in place edge protection on quarry face tops and roadways, and rock traps at the bottom of faces.  These are high-risk areas and exhibitors should advise their staff, contractors and agents to keep away at all times.

Quarry Manager's Inspections

• A competent person will appointed to carry out daily and additional inspections as necessary of all working areas, roadways, quarry faces and edge protections.  The findings of these inspections will be recorded and appropriate action will be taken to eliminate any danger.
• Any member of exhibitors’ staff who, in the normal course of their duties, notices defects in machinery, equipment, roadways or quarry faces, or any other danger must alert the quarry manager in order to ensure that steps are taken to eliminate the danger promptly.  Any remedial action may require the involvement of site safety staff.

Quarry Manager's Rules

All drivers and operators of demonstration plant and equipment must obtain authorizations to work from the quarry manager and comply with the Quarry Manager’s Rules issued on site.

Road Vehicle Rules

• Speed limits must be observed at all times and exhibition staff who need vehicular access to the stand are requested to drive carefully and courteously.
• Banksmen must be used by drivers of delivery/collection trucks to assist when reversing.
• All traffic movement except official and emergency vehicles will be prohibited on site between 08.00h and 18:00h on show days (17:30h on Thursday 21 June).
• In order to prevent traffic congestion on Monday 18 June, cars will be allowed down into the showground area only as safe site conditions permit and all such vehicles will be issued time-limited passes.
• All delivery vehicles fitted with lifting equipment must have all relevant safety documentation available for inspection on arrival (see Cranes & Lifting).
• No keys to be left in an unattended vehicle at any time.
• Seat belts, if fitted, must be used at all times when vehicles are being driven.

Stand Staffing

• Stands must be manned at all times throughout the show opening hours.

Waste Management

• The Hillhead 2012 waste management policy continues to encourage exhibitors to both reduce the amount of waste generated on the site and also to improve the level of segregation and subsequent recycling. 
• The five key points for exhibitors are as follows:-

1. Prevention – Don’t create unnecessary waste in the first place
2. Minimisation – Make every effort to reduce the amount of waste created
3. Reuse – Reuse materials wherever possible
4. Recycle – If materials cannot be reused they should be segregated for recycling
5. Disposal – Don’t send any waste to landfill unless there is no other option

• Recycling/waste facilities will be positioned at various points around the site.  
• Plastic bags will be provided on show days to all stands for food waste and non recyclable items – these should be left in the aisle for collection at the end of each day by the event waste management contractor.

Practical advice

• Use carpet tiles instead of ‘one use’ carpet
• Specify re-useable packing cases, rather than breaking them up
• Make sure all waste water is placed in the waste water tanks at the recycling/waste points
• Under no circumstances should food waste be left on the quarry floor
• Accidental spillages of oils/lubricants must be cleared up immediately and Organisers notified
• All contaminated waste (oily rags etc) should be disposed of in the appropriate bins
• Spillage kits are available from the Organisers’ Office

Working on Site

Late working

• No-one will be permitted to work on the site after 21:00h without the express permission of the Site Manager.
• Adequate lighting must be provided for anyone working on site during the hours of darkness or in poor visibility.
• Under no circumstances will anyone be allowed to sleep on the site (includes car parks, access roads etc).

PPE - Eye protection

• Eye protection must be used where there is a possibility of flying stone or dust, eg around crushers, breakers etc.
• The use of eye protection is mandatory for all personnel working in the demonstration area.
• Eye protection must also be used for any appropriate on-site preparatory work such as cutting, welding, grinding etc and in any other circumstances where there is a risk of eye injury.

PPE - Footwear

• Exhibitors are reminded that, in view of the nature of the quarry site, all staff should wear suitable footwear (safety boots recommended).  In particular, female staff should be made aware that high heels, court shoes and open sandals are unsuitable for wearing anywhere on the site.

PPE - Hard hats

• The use of hard hats is mandatory in the demonstration areas and in the designated areas where structures are being erected or dismantled during the build/breakdown periods.
• It is also recommended that exhibitors, contractors, staff and visitors wear hard hats elsewhere on site.

PPE - Hearing protection

• Hearing protection must be worn in all appropriate circumstances.
• All machinery and vehicles must comply with the Noise at Work Regulations 2005.  

PPE – Dust masks

• Dust masks or equivalent must be worn where cutting/welding is taking place and other appropriate circumstances, such as clearing blockages in a screen.

PPE – Gloves

• Gloves should be worn to provide protection against cuts, abrasion, vibration and in all appropriate circumstances

PPE - Visibility

• The use of high visibility clothing such as jacket or vest is mandatory in the demonstration areas and recommended elsewhere.

Foul weather working

• In the event that stand erection work has to take place in wet or windy weather conditions, exhibitors must ensure that both their staff and/or contractors take special care in handling equipment and/or components such as aluminum marquee components which may be more difficult to handle.  
• It may be necessary to suspend operations temporarily should weather conditions dictate.

Working at height

• The Working at Height Regulations 2005 requires care to be taken at any height and this should be taken account of in the exhibitor’s Risk assessment process.
• Hillhead 2012 site safety staff will be paying particular attention to any work taking place at height for which specific safety measures such as the use of guard rails, hydraulic platforms, safety harnesses etc should be in place.
• No-one shall position themselves under a load suspended on lifting equipment.
• Ladders should only be used for low risk, short duration (15 - 30 min) tasks and must be made secure.
• No-one shall use a ladder unless it is used at an angle of at least 75% to the vertical.  The ladder should then be secured by tying to a fixed object or held by a second person.  Ladders must not be used when overhanging in the horizontal position.